What it is
Editable Timesheets allow home managers and admins to review, approve, amend or reject their staff’s timesheets directly in Florence. This ensures the data flowing into payroll and invoicing is accurate and less time-consuming for staff.
Timesheets can be amended before or after payroll is locked.
How it works - Reviewing a Timesheet (pre-payroll)
Navigate to timesheets > Awaiting Approval
Clicking a row opens the full timesheet
Shift ID
Location
Unit
Staff name (link to profile)
Shift date and time
Break length
Check in & Check out times
This might differ from their shift times as it depends what time the staff checked in and out
They can provide a reason if the times are different from those of the shift
3. Approving a Timesheet
If details are correct → click Approve.
Status changes to Approved.
Timesheet is ready for payroll/ invoicing
4. Amending a Timesheet
Managers can adjust:
Shift start time
Shift end time
Break duration
A note is mandatory to explain the change (e.g. “Worker forgot to check out, corrected end time to 22:00”).
5. Viewing an Approved Timesheet
Once approved, the timesheet moves to the Approved tab.
When you open a timesheet, it will display:
Scheduled Shift Times – the hours the worker was originally scheduled to work.
Check-In and Check-Out Times – the actual times the worker clocked in and out (via the app or tablet).
Approved Details – the finalised hours confirmed by the client admin. These are the hours that will be sent to payroll for payment.
How it works - Reviewing a Timesheet (post-payroll)
Timesheet adjustments after payroll is finalised
If a timesheet is updated after payroll has been run and finalised, the change will not affect the completed payroll run. Instead, the adjustment will automatically be picked up in the next payroll run.
Any additional hours, reduced hours, or pay differences will appear as an adjustment for that employee in the following period.
FAQs
Does amending a timesheet require worker approval?
No, once an admin amends, it is final.
Who can edit timesheets?
Only home managers/admins. Not available for agency or marketplace shifts.