Florence

How to unpublish a rota or discard draft changes, and what impact this has on workers and notifications.

Rota - Discarding Rota Shifts

How to create, manage, and use shift presets to speed up rota building.

Rota - Setting Up and Using Shift Presets

What happens during Florence onboarding — what the Florence team configures and what you need to set up before going live.

Rota - Onboarding Overview: Getting Set Up on Florence

How to publish your rota to notify workers, what to check beforehand, and how to make changes after publishing.

Rota - Publishing a Rota

How workers can view their upcoming shifts and rota in the Florence Go app, including shift statuses and what to do if shifts aren't showing.

Rota - Worker Guide: Viewing Your Rota & Upcoming Shifts

What notifications workers receive in Florence Go, how push notifications and SMS work, and how to enable notifications on your device.

Rota - Florence Go Worker Guide: Notifications Explained

What notifications admin users receive in Florence, and how to manage email and in-portal notification preferences.

Rota - Admin Email Notification Preferences

A guide to reading the Florence rota view — what the colour coding, icons, leave blocks, and status indicators mean.

Rota - Colour Coding & Icons Explained

How leave types are configured in Florence during onboarding, what gets set up, and how to request changes after go-live.

Rota - Setting Up Leave Types (Onboarding)

How to add tags to shifts for filtering, reporting, and at-a-glance rota organisation.

Rota - Tagging Shifts

How to copy an entire week's shifts to a new week in one action, saving time on repeating schedules.

Rota - Copying Shifts to a New Week

How to duplicate an individual shift to another day or staff member using the 3-dot menu.

Rota - Copying a Single Shift

How to add individual shifts to the rota and assign them to a staff member.

Rota - Adding a Shift to the Rota

How to read the rota view — layout, colour coding, status indicators, and how to navigate between weeks and locations.

Rota - Understanding the Rota View

An overview of the main navigation in Florence — what each section contains and how to find your way around.

Rota - Navigating the Florence Portal

Perm & Bank Staff can submit leave requests which are then add to the Rota.

Rota - Worker Leave Requests

How timesheets work for permanent and bank staff in Florence — from clock-in to payroll, including auto-approval, admin review, and agency differences.

Rota - Perm & Bank Staff Timesheets

Upload documents to Perm & Bank Staff Profiles

Rota - Document Upload

Rota - Auto-Submission of Timesheets

Rota - How to setup my rota templates

Rota - Auto-Approving Timesheets for Perm & Bank Staff

Rota - I'm a worker, how do I clock-in and clock-out for my shift?

Rota - Clock-In and Clock-Out

Learn how to assign different worker types to the same staff member across multiple locations, ensuring flexibility and accurate payroll reporting.

Managing Staff with Multiple Worker Types (Permanent and Bank)

How to Re-enable Location Permissions on Your Phone (Perm & Bank Staff)

Rota - Introducing Florence: Your New Way to Manage Shifts and Work Life

Rota - Florence: Transforming Workforce Management in Health and Social Care

Rota - Using Staffing Requirements in Florence

Adding and Editing Staff Contracts

Rota - Payroll

Working Day Preferences help managers understand when staff members are normally unavailable, reducing scheduling mistakes when building rotas.

Rota - Working Day Preferences

Rota – How can I view shifts and pick up new shifts?

Managing User Permissions & Access

Employee Bank Details (Sage export)

Perm & Bank Workers - How to Submit a Timesheet

Why the Florence Go native app gives you a better experience than the PWA or SMS, and how to download it on iOS and Android.

Rota - Download the Florence Go App

Stephen Paul

Connor McQuillan

Rota

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