This article explains how to add, edit, or expire staff contracts within Florence. Keeping contracts up to date is essential for correct payroll processing.
Where to find staff contracts
Go to Staff -> My staff
Click on a specific staff member
Select the Employment details tab
Scroll down to the Contracts section at the bottom of the page
How to add a new contract
Click Assign contract
Fill out the relevant details (e.g. role, start date, contract type)
Click submit
How to edit a contract
Click on the Edit (pencil) icon next to the contract you want to change
Update the relevant information
Click Submit
How to end or expire a contract
Click the Edit (pencil) icon next to the contract you want to end
Enter the Employment end date
Click Submit
Note: If the end date is in the past, the contract status will automatically update to Expired.
Important: Changing vs. Correcting a contract
To maintain an accurate record, please follow these guidelines:
Changing Contract Types: If an employee moves from one contract type to another (e.g. Permanent to Bank), do not edit the old contract. Instead, add an end date to the current contract and then click Assign contract to create the new one.
Correcting Errors: If a contract was entered incorrectly from the start (e.g. listed as Permanent instead of Bank by mistake), simply use the Edit icon to fix the existing entry.