Overview
The rota view is your main scheduling canvas. It shows all your staff, their rostered shifts, leave, and working day preferences in a single weekly grid. This article explains how to read it.
Layout
The rota view is organised as a grid:
Rows — each row represents a staff member.
Columns — each column represents a day of the week.
Cells — each cell shows what that staff member is doing on that day (a shift, leave, or nothing).
At the top of the view you can:
Use the week navigation arrows to move forward or backward in time.
Use the location and unit filters to switch between sites or departments.
Use the role filter to focus on a specific staff role.
Shift Blocks
Each shift appears as a coloured block in the relevant cell. The block shows:
The shift start and end time
The unit the shift is assigned to
Any tags applied to the shift
Click a shift block to open the shift detail panel, where you can edit, copy, or delete it.
Colour Coding & Status Indicators
Shifts and blocks are colour-coded to give you an at-a-glance view of status:
Draft shifts — appear in a lighter style, indicating they haven't been published to staff yet.
Published shifts — appear in a solid colour, visible to the worker in their app.
Leave blocks — appear in a distinct colour per leave type (e.g. annual leave, sick leave), spanning the relevant days.
Non-working day indicators — a visual marker appears on days where a worker has set working day preferences showing they're not usually available.
Hours Totals
At the end of each row, Florence displays the total scheduled hours for that staff member for the week. This helps you quickly spot under- or over-rostered staff before publishing.
Draft vs. Published
The rota operates in two states:
Draft — shifts are visible to admins only. Workers cannot see draft shifts in their app. Use this state while you're building or adjusting the rota. The rota auto-saves in draft.
Published — shifts are visible to workers in the Florence Go app. Workers receive a notification when a rota is published.
See the Publishing a Rota article for steps on how to publish.