You can now create and manage training sessions directly on Florence Academy, making it easier than ever to organise staff development and keep track of who has completed their training. This new booking system allows you to schedule sessions, invite staff, and record attendance all in one place.
To add a new training session, navigate to the “My Account” tab and select “bookings”. Here you will be able to create a new session by selecting “add session”.
Upon adding a session, you will be prompted to input:
Course title
Session date
Start and end times
The maximum number of staff that can attend
Additional details required - location information, paperwork required etc…
Once the session has been successfully created by selecting “save session”, you can choose which staff members to invite. This is broken down into 4 categories:
Invite by role - sends an invite to all staff whose profile includes the selected role
Invite by location - sends an invite to all staff linked to the selected location
Invite learner - sends a direct invitation to an individual staff member
Add confirmed learner - Immediately books a staff member into the session without sending an invitation
Once you have selected which staff members to invite, they will automatically be sent an invitation via email. Staff members will have the ability to confirm or decline invitations and you will be notified:
If your maximum capacity is reached after invitations have been accepted, this means no other staff members will be able to attend. Please ensure you have selected the correct number of capacity before creating the session.
After the session is complete, you will be able to mark the candidates who attended by selecting the three dots beside their name and this will automatically add the certificate to their profile.
If you encounter any issues, please reach out to our team on [email protected] for support.